Daily allowances, meal allowance and mileage allowances automatically
Travel allowances are an area the tax authority regulates closely, where a wrong value costs either the company or the employee. Kirjus calculates the allowances from the details of the trip, and the rates can be updated in one place.
A trip produces an allowance, not an arithmetic exercise
The employee records the departure and return times, the destination and the purpose of the trip. From the total duration Kirjus works out the number of full and partial daily allowances, deducts free meals and calculates the mileage allowance from the kilometres driven.
Trailer and passengers included
The mileage allowance rises when a trailer is towed or people are carried because of the job. These supplements have fields of their own, so the allowance matches the Tax Administration's decision on unusual trips too.
The rates in one place
The full and partial daily allowance, the meal allowance, the mileage allowance and the supplements are editable values in settings. The Tax Administration's decision changes every year, and updating the values takes a minute. The change applies to new entries, not retroactively to ones already approved.
A summary for payroll
Approved trips produce a summary for the chosen period: daily allowances, meal allowances and mileage by employee. It is the information payroll needs, in the form it is needed.
FAQ
Do the rates update automatically at the turn of the year?
No. The values are under the company's own control, because the Tax Administration's decision is published at the end of the year and companies adopt it at different times. Always check the values when the year turns.
How is the partial daily allowance determined?
Under the Tax Administration's decision, the duration and distance of the trip decide whether a full or a partial daily allowance arises. Kirjus calculates a proposal from the duration, but final responsibility for the interpretation rests with the employer.
Related modules
Vehicles and the mileage log
Inspection and insurance dates with reminders, a mileage log with the kilometres, and the separation of business and private driving for the tax authority.
Expenses and receipts
The receipt is photographed with the phone camera and the expense is allocated to the right job. VAT is calculated automatically according to the expense type.
Reports
Hours by employee and by site, a daily allowance summary and cost tracking for the chosen period.
You can set it up yourself in a few minutes. No credit card is asked for.